Notice of Annual General Meeting

Notice is hereby given that the Annual General Meeting (AGM) of the New Zealand Dragon Boat Association Incorporated (NZDBA) will be held as follows: 

Time: 12:30pm
Date: Saturday 26 September 2026
Location: Christchurch

Attendance

Members intending to attend the AGM, either in person or online, are requested to complete the AGM RSVP form by13^thSeptember.

RSVP Form

Attendance information, including the venue details for in-person attendees and the Google Meet link for online attendees, will be provided to registered attendees in due course. Where in-person attendance exceeds venue capacity, NZDBA may limit in-person attendance to ensure the meeting can be conducted safely and effectively.

Call for Applications – NZDBA Appointment Panel

The NZDBA Appointment Panel invites applications for appointment to the following Board positions:

• Strategic Development – Youth
• Strategic Development – Officials

Applications are now open and close on Wednesday 26^thAugust 2026.

Applicants should submit:

• a current curriculum vitae (CV); and
• a cover letter outlining their interest in the position and demonstrating how their skills, experience and knowledge align with the role description.

Role descriptions for each position are available on the NZDBA website.

Applications should be emailed tosecretary@nzdba.co.nz.

The Secretary will receive applications on behalf of the Appointment Panel and provide them to the Panel for assessment.

Member Motions and Other Business

Members wishing to submit a motion or other item of business for consideration at the Annual General Meeting must do so in writing.

Submissions must be received by the NZDBA no later than Friday 28 August 2026, being 28 clear days before the AGM, in accordance with clause 5.4 of the NZDBA Constitution.

Submissions should be emailed tosecretary@nzdba.co.nzand include:

• the proposed motion or item of business;
• any supporting information the Member wishes to be circulated with the AGM papers; and
• the name of the Member Club or Member Region submitting the motion.

Only motions and items of business received by the closing date can be included in the AGM agenda for consideration by Members.

Business of the AGM

The business of the AGM will include:

(a)confirmation of the minutes of the previous AGM;

(b)the Board’s presentation of the following information during the most recently completed accounting period:

a.the Board’s annual reports;

b.the annual financial statements;

c.notice of any disclosures of conflicts of interest made by Officers (including a brief summary of the Matters, or types of Matters, to which those disclosures relate);

(c)consideration of any motions that have been properly submitted for consideration at the AGM;

(d)consideration of any other items of business that have been properly submitted for consideration at the AGM.

Important dates

Members are referred to Appendix A – Important Information for Members attached, which outlines:

·AGM timeline

·Appointment process

·Transition arrangements under the new Constitution

·Voting information

·What to expect before the AGM

AGM Papers

The AGM agenda and supporting papers will be circulated no later than 10 clear days before the AGM, in accordance with clause 5.5 of the NZDBA Constitution.

Questions

Any questions regarding the AGM may be directed to:

NZDBA Secretary (Governance and Compliance Lead) -secretary@nzdba.co.nz