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Student Activity Grant

  • Purpose: To provide clubs with the opportunity to fund student activities throughout the year and promote student retention in clubs. Activities may be existing (training sessions which include 75% or more students and the costs associated with them), or new (intra club student tournament). 
  • Available: Up to $750 per club
  • Application Periods: 27 January - 13 April, 15 June - 7 September

 

🗎 Application Form

Please click HERE to submit your grant application.


📝 Application Form Requirements

  • Submitters details
  • Club name
  • Name of student recruitment event
  • Application amount $
  • Description of student recruitment event 
    • Summary of what the event/ program/ activity is
  • Grant Plan Form upload
    • Purpose 
    • Expected outcomes
    • Who is involved (roles allocated)
    • Timeline (deadlines or running schedule)
    • Equipment list
    • Risk management (contingency plans)
  • Dates of the program (commencement and finish if over multiple days/ weeks)
  • Total contact hours of program (minimum 5)
  • Estimated budget of the event
  • Estimated date of reporting to La Trobe Sport (after event/ program has concluded)
  • Marketing collateral (not required)

 

📅 Application Timeline

Application Period 1

  • Wednesday 21 January - Guidelines & eligibility released
  • Tuesday 27 January - Applications open
  • Friday 13 February - Applications reviewed
  • Friday 13 March - Applications reviewed
  • Monday 13 April - Applications close
  • Tuesday 14 April - Applications reviewed (final)

Application Period 2

  • Monday 15 June - Applications open
  • Friday 10 July - Applications reviewed
  • Friday 7 August - Applications reviewed
  • Monday 7 September - Applications close
  • Tuesday 8 September - Applications reviewed

 

❌ Grant Guidelines and Eligibility

  1. Clubs must be an affiliated sports club to La Trobe University.
  2. Applications must go through the Revolutionise form provided.
  3. The grant may be used on a current program, or a new initiative.
  4. The program must have at least 10 members involved, with at least 75% of members involved being students. Example - if the program is for 40 members, there needs to be at least 30 student members involved. 
  5. If in the reporting phase the percentage of student participants fall below 75%, funding will be reduced. 
  6. The program must have a minimum of 5 contact hours. It is recommended that the program is over multiple weeks to engage students, however may also be a singular event. 
  7. Application approval does not guarantee funds. Funds are only distributed after the event/ program reporting and receipts have been submitted.
  8. Funding for each club a maximum of $750. Should in the reporting phase the club spend less than $750, or the initial nominated amount, the club will not be eligible for the $750 or the nominated amount, only the amount spent.
  9. Clubs may only apply for the grant once and be accepted once. Example: if your club is approved for funding for $500, the club may not apply for an additional $250 in the secondary application period. 
  10. Equipment can be only funded on the basis the club can prove it does not have it, and there is a direct need in having that equipment to run the event. 
  11. Any equipment purchased remains the property of La Trobe Sport.
  12. Clubs will not be eligible to apply if owing money through facility or other bookings. 

Approved for funding

  • Coaching costs
  • Venue hire
  • Catering
  • Equipment (please see guidelines)
  • Travel expenses (for trip-based clubs only - no personal travel reimbursements)

Not approved for funding

  • Playing or competition fees
  • Medical expenses
  • Personal travel expenses
  • Equipment not necessary to run the program

Examples of Student Activities

  • (Existing) Training sessions - should the clubs training sessions include 75% or more students, funding is eligible for things like coach payments, venue hire, equipment (please see guidelines).
  • (New) Beginners football program - 5-week social football program, designed to welcome new students in a social environment. The program starts with skills sessions, moving into fun small sized games. 

 

✅ Program Reporting

To be eligible for the release of funding, clubs must submit a report to La Trobe Sport after the conclusion of the program. The report must include:

  • Attendance list containing: Full name, student number of students impacted by the funding for this grant
    • It is recommended that the club takes digital attendance through Revolutionise of Google Forms if running an event
  • Overall budget for the grant usage
  • Receipt on items the funding was spent on
  • Pictures from the program/ event if relevant