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Club House Event Grant

  • Purpose: To provide clubs with the opportunity to either host a student recruitment event in the Club House, or an event which engages its current student cohort. The event needs to be of benefit to students, and cannot include events such as committee meetings, AGM’s, or any event that is does not target a majority of the student cohort.
  • Available: $250 per club.
  • Application Periods: 27 January – 13 April, 15 June – 7 September

 

đź—Ž Application Form

Please click HERE to submit your grant application.


đź“ťApplication Form Requirements

  • Submitter details
  • Club name
  • Application amount $
  • Date of event (please note this is not guaranteed)
  • Description of event (summary of what the event is)
  • Grant Plan Form upload
    • Purpose 
    • Expected outcomes
    • Who is involved (roles allocated)
    • Timeline (deadlines or running schedule)
    • Equipment list
    • Risk management (contingency plans)
  • Estimated budget of the event
  • Estimated date of reporting


❌ Grant Guidelines and Eligibility

  1. Clubs must be an affiliated sports club to La Trobe University.
  2. Applications must go through the Revolutionise form provided.
  3. The event date is not guaranteed – La Trobe Sport will work with the Club House bookings team to see if there is availability. Should there not be availability, La Trobe Sport will propose alternative dates.
  4. The event must be beneficial to students – whether that is in the form of a recruitment event or an event that is widely accessible to its current student membership.
  5. The event can target a specific student demographic, but the event must not be closed off to a specific membership segment like its committee through a committee meeting, AGM etc.
  6. Application approval does not guarantee funds. Funds are only distributed after the event/ program reporting and receipts have been submitted.
  7. Funding for each club a maximum of $250. Should in the reporting phase the club spend less than $250, or the initial nominated amount, the club will not be eligible for the $250 or the nominated amount, only the amount spent.
  8. Clubs may only apply for the grant once and be accepted once. Example: if your club is approved for funding for $100, the club may not apply for an additional $150 in the secondary application period. 
  9. Equipment can be only funded on the basis the club can prove it does not have it, and there is a direct need in having that equipment to run the event. 
  10. Any equipment purchased remains the property of La Trobe Sport.
  11. Clubs will not be eligible to apply if owing money through facility or other bookings. 

Approved for funding

  • Drop-in information session for new students
  • New student welcome social night
  • End of season social night

Not approved for funding

  • Committee meeting
  • Annual General Meeting

 

đź“… Application Timeline

Application Period 1

  • Wednesday 21 January - Guidelines & eligibility released
  • Tuesday 27 January - Applications open
  • Friday 13 February - Applications reviewed
  • Friday 13 March - Applications reviewed
  • Monday 13 April - Applications close
  • Tuesday 14 April - Applications reviewed (final)

Application Period 2

  • Monday 15 June - Applications open
  • Friday 10 July - Applications reviewed
  • Friday 7 August - Applications reviewed
  • Monday 7 September - Applications close
  • Tuesday 8 September - Applications reviewed


âś… Event Reporting

To be eligible for the release of funding, clubs must submit a report to La Trobe Sport after the conclusion of the program. The report must include:

  • Attendance list containing: Full name, student number
    • It is recommended that the club takes digital attendance through Revolutionise or Google Forms. 
  • Overall budget of the event
  • Receipt on items the funding was spent on
  • Pictures from the event