Our Committee and Committee Role Descriptions

COMMITTEE MEMBERS

PRESIDENT: Benjamin Catley

VICE PRESIDENT: Russell Mathanda

SECRETARY: Ethan Quinlivan

REGISTRAR: Ethan Quinlivan

TREASURER: Benjamin Catley

WTC CULTURAL ADVISOR: Miriam Ifould

GENERAL COMMITTEE MEMBERS:Greg Knott, Dean Horner, Tanisha Ifould

President

The President is responsible for providing strategic leadership and ensuring the long-term success and sustainability of the club.

Responsibilities:

Oversee the long-term vision, direction, and development of the club.
Represent the club at Athletics West conferences, meetings, and other official functions whenever available.
Act as the primary liaison between the club and Athletics West, raising any matters or concerns on behalf of the club or its members.
Develop and maintain relationships with the club's commercial partners and actively seek new sponsorship and partnership opportunities.
Promote the growth of the club by attracting new athletes and coaches while ensuring compliance with Athletics West rules and regulations.
Support and provide guidance to committee members in the performance of their roles.
Lead committee meetings and assist in strategic decision-making for the benefit of the club.

The Vice President is responsible for supporting the President and overseeing the day-to-day operations of the club.

Responsibilities:

Assist the President in the administration and management of the club.
Assume the responsibilities of the President when they are unavailable.
Coordinate the ordering, distribution, and stock management of club uniforms.
Work collaboratively with other committee members to ensure the smooth running of club activities.
Assist with planning and coordinating club initiatives and events as required.

The Treasurer is responsible for managing the club's finances and ensuring accurate financial records are maintained.

Responsibilities:

Manage the club's finances, including income, expenses, and financial records.
In conjunction with the Vice President, oversee the financial aspects of ordering and supplying club uniforms.
Present a financial report and statement to members at each Annual General Meeting (AGM).
Work with the President to approve reasonable expenditure relating to club operations and activities.
Prepare and monitor the club's annual budget.
Ensure all financial obligations are met and maintain transparency in financial reporting.

The Secretary is responsible for the administration and communication of the club.

Responsibilities:

Organise committee and club meetings, including scheduling venues and meeting times.
Notify committee members and relevant club members of upcoming meetings and distribute meeting agendas where appropriate.
Record and maintain accurate minutes of all committee meetings.
Send club-authorised communications to members regarding matters affecting the club, including:

The Registrar is responsible for managing athlete registrations and ensuring compliance with Athletics West registration processes.

Responsibilities:

Set up and manage the club's registration portals prior to the commencement of each athletics season.
Assist members with registration enquiries and resolve registration issues in conjunction with Athletics West.
Maintain accurate registration records for club members.
Coordinate athlete availability for State Relays.
Prepare and provide all required State Relay documentation to the Secretary for submission to Athletics West.
Keep committee members informed of registration numbers and any registration-related issues throughout the season.