Executive and Committee History

• Chair all general, special and annual general meetings
• Confer with Secretary RE: Agenda
• Exercise casting vote when required
• Approach members when there has been an infraction, which is first ratified by the committee
• Support committee members
• Spokesperson to the media
• Promotion officer - promote squash club in an appropriate and positive manner
• Update current membership list
• Monitor life membership points
• Monitor and encourage current memberships
• Presents annual report to AGM
• Put drinks money into cash register on squash nights
• Update honour boards

• Chair meetings in President's absence
• Complete all President's duties (as above) when required
• Support President

• Take minutes and record all business of meetings
• Prepare agenda with President
• Handle all correspondence regularly
• Prepare nomination forms for AGM
• Inform members of AGM 21 days prior to the AGM
• Keep notice boards up to date
• Purchase stationary as required
• Sign forms for consumer affairs
• Book Christmas party venue

• Pay accounts
• Invoice debtors
• Invoice court member subscriptions
• Invoice sponsors annually
• Receipt all subscriptions and payment of debts
• Prepare monthly financial statements for meetings
• Bank all cash and cheques received
• Collect and bank court hire payments
• Handle petty cash
• Pay court maintenance workers fortnightly
• Prepare annual financial report for AGM
• Keep accurate financial records
• Organise neutral person, delegated by committee, to check financial records annually
• Put drinks money in cash register on squash night
• Update ipad/square with correct pricing

• Ensure first aid kit is stocked

• Purchase cleaning products
• Liase with court maintenance worker
• Instruct cleaner to maintenance and tidy clubrooms

Buffy Harrison

Tim Hopper

• Order equipment approved by committee
• Keep inventory of all stock (sold and received)
• Give receipts/invoices to the Treasurer
• Keep all price lists up to date
• Purchase trophies for competitions

• Ensure drink fridge is stocked
• Give receipts/invoices to Treasurer
• Update bar/fridges and ipad/square with correct current pricing
• Buy lollies and food required to be sold at the bar

• Alcohol: Leon Barents
• Drinks, food and signage: Ruth Addlem

• Apply for grants applicable to the squash club

• Compile graded list of players
• Organise database of list of players
• Organise draw for competitions
• Organise grading night prior to competitions
• Organise score sheets and court allocation for each round of the competition
• Select most consistent player
• Compile list of final standings/rankings for following competition
• Coordinate club championships
• Compile draw for club championships
• Produce competition program for each player

• Organising social events
• Committee suppers
• In-club events (finals etc)

• Coordinate masters competition
• Coordinate Western Districts when hosting

• Email club members all squash information
• Update club notice boards, signage, posters etc.

• Seek sponsorship for club

• Open courts for each competition night
• Set up scoresheets/balls/pens for play
• Turn off all lights/fans/heaters & lock fridges
• Lock front door

• Purchase keys as required
• Compile list of key holders
• Recall keys when required
• Electronic door lock (2024-)

• Facilitate complaints management according to Member protection policy

• Running junior squash competitions
• Encourages junior memberships and fosters junior coaching events