Darwin Kendo Club

Table of Content

1. Code of Conduct
2. COVID-19 Safety
3. Membership Protection
   • Information Privacy
   • Injuries and Insurance
   • Complaint Reporting

1. Code of Conduct

Darwin Kendo Club (DKC) is an incorporation recognised in the Northern Territory. Through the name Northern Territory Kendo Association (NTKA), the club is affiliated with the national organisation Australian Kendo Renmei, which in turn is affiliated with the International Kendo Federation (FIK).

I recognise that by registering and training at DKC, I am also a member of the overall territory, national, and international Kendo community.

I understand the importance of conducting myself in accordance to the Australian Values Statement:

• respect for the freedom and dignity of the individual;
• freedom of religion (including the freedom not to follow a particular religion), freedom of speech, and freedom of association;
• commitment to the rule of law, which means that all people are subject to the law and should obey it;
• parliamentary democracy whereby our laws are determined by parliaments elected by the people, those laws being paramount and overriding any other inconsistent religious or secular “laws”;
• equality of opportunity for all people, regardless of their gender, sexual orientation, age, disability, race, or national or ethnic origin;
• a ‘fair go’ for all that embraces:
  • mutual respect;
  • tolerance;
  • compassion for those in need;
  • equality of opportunity for all;
• the English language as the national language, and as an important unifying element of Australian society.

I aspire to follow the rules, procedures, and guidelines set by the club, to ensure the safety and wellbeing of all members first and foremost, and to support the development of Kendo in the Northern Territory and Australia.

2. COVID-19 Safety

Darwin Kendo Club has a COVID-19 Safety Plan. In summary:

• Kendo is classified as a full-contact sport, and all members must conform to the health and safety regulations for such activity.
• Club members and visitors must follow the guidelines and regulations as set by the Northern Territory Government, and any additional instructions as set by the venue, Darwin Squash Centre. This includes checking in using the Territory Check-In App or on paper.
• In the case of a mandated lockdown or quarantine that cancels any training session, a portion of the fee may be refundable - exact amount will be reviewed and determined at the end of the course. Note that there will be a portion of non-refundable fee (anything spent on membership registration and equipment).

Download: Darwin Kendo Club - COVID-19 Safety Plan v1.7.pdf (785 KB) - last updated: 22 October 2021

3. Membership Protection

Information Privacy

DKC is a not-for-profit organisation managed by volunteers, with no paid position. All reasonable efforts will be made to ensure the safety and privacy of its members’ information.

By registering and providing us your details, you grant DKC the permission to store, manage, and dispose of your information as required.

• Mandatory Information is collected as a minimum in order to register the member as an affiliate to the AKR. This information is divulged to DKC Administrators, and also provided to AKR for registration purposes. Information collected includes: name, date of birth, gender (for the purpose of competition), mobile phone, and e-mail address.
• Mandatory Information for Beginners' Course is collected for the purpose of ordering equipment as part of the Beginners' Course. Information collected includes height, weight, and other measurements.
• Emergency Safety Information is not mandatory, but encouraged to be collected. This information is kept confidential and may only be divulged for emergency purposes only. Information collected includes: emergency contact details (name, phone, e-mail, relationship status), and relevant medical conditions (which may assist planning the training menu).
• Optional Information is not mandatory, but may assist with any planning activities. Information collected includes: citizenship status (may determine eligibility to compete), food allergy information (assists with planning social events), and specialist skills or qualifications (e.g. first aid certificate).
• Supplementary Information is also recorded for administrative use only, e.g. membership ID number, grade, notable achievements, etc. These are usually collected and recorded by the Administrators.
• COVID-19-related Information can be voluntarily provided by members. This includes: vaccination status, whether the member is part of the vulnerable group (as defined by NT Health's direction), and the ability to upload their vaccination certificate (or evidence of exemption). This is in anticipation of a future direction for organisations to record COVID-19-related information, and otherwise is completely optional.

Members are able to freely view, update, and remove most of the collected information as described above at any time by logging into the website and accessing their profile page.

Injuries and Insurance

As an affiliation of AKR, DKC members are covered by AKR's insurance. If an injury is incurred during a DKC training or event, members are required to:

1. Report the incident to a DKC Instructor, who will also report the incident to the venue (Darwin Squash Centre).
2. Record any financial loss that occured as a result of this injury (e.g. ambulance trip, physiotherapy appointments).
3. If the member wishes to claim financial reimbursement, follow the process as described in the AKR Insurance page.

Complaint Reporting

DKC has a commitment to provide a safe learning environment for all members. We seek to prevent all forms of harassment, discrimination, and abuse.

If you have a concern or complaint, please communicate it directly to a DKC Instructor or Administrator. If the matter is extremely serious and cannot be resolved at the club level, you may choose to follow the process as described in the AKR Safety, Incident and Complaint Reporting page to escalate it directly to AKR.