The Baseball Australia Administration and Projects Co-ordinator will report directly to the CEO working across a broad range of organisational activity in a challenging and fast paced environment.

 

As a member of the Baseball Australia team your primary purpose is to provide support to the CEO ensuring he is able to prioritise the key organisational objectives. You will work across a wide variety of tasks, from basic administration support, Board paper preparation, project management and communication.

 

This role is targeted towards a sports administrator who is energetic, has a growth mindset and strong project management skills and is willing to take on the challenge of working across multiple functions in an ever changing environment.

 

While the role has a large administrative component, you will be exposed to all aspects of the organisation and be provided with the opportunity to develop as a sports administrator as your skills and experience develops.

Key Deliverables

To contribute to the success of Baseball Australia, the Administration and Projects Co-ordinator will:

 

Strategy

• Collaborate effectively with people at all levels including staff, Board and other key stakeholders to deliver strategic and operational outcomes, and

• Support the CEO to ensure he is able to prioritise the strategic priorities set by the Board

• Provide support to the BA Board Subcommittees and the relevant projects being undertaken by each committee and Baseball Australia as a whole

Administration

• Manage the preparation of reports and other correspondence, both for internal and external communication,

• Develop and execute a comprehensive engagement strategy to communicate with key internal and external stakeholders,

• Document management for the CEO, Board and Board Subcommittees

• Full diary management – plan out day, set reminders, prevent clashes, advise of upcoming events/meetings and prepare appropriate materials,

• Travel management for CEO and Board, and key stakeholders, when necessary,

• Plan conferences and Board Meetings – venue, flights, catering, accommodation, meeting papers, invitations, attendance and Minutes.

Projects

• Management of ad hoc problem-solving tasks as required,

• Research projects and work to assist the CEO regarding the success of the strategic plan,

• Management of projects undertaken by BA Board Sub-Committees, and Other ad hoc duties and administration tasks requested by CEO.

   

Capabilities, Skills and Characteristics

• A strong work ethic and ability to work autonomously and show initiative,

• Extremely motivated and proactive with a positive, ‘can do’ attitude, willing to go above and beyond,

• Adaptable and flexible, ready for unexpected and last-minute changes to plans,

• Whilst experience within the sporting industry isn’t a mandatory requirement, it is viewed as favourable, especially in the understanding of a federated sporting governance model.

• Highly organised with the ability to multi-task and prioritise effectively,

• Confident in meeting strict deadlines and working well under pressure,

• Good judgement and the ability to make sound decisions without supervision,

• Exceptional written and verbal communication and interpersonal skills,

• Ability to develop and maintain strong and positive personal business relationships,

• Reliable, honest and professional, and

• A bright and happy disposition.

Whilst experience within the sporting industry isn’t a mandatory requirement, it is viewed as favourable, especially in the understanding of a federated sporting governance model.

 

To apply for this position send your resume and cover letter to Baseball Australia CEO, Glenn Williams (glenn.williams@baseball.com.au)